Library Board Meeting Minutes

April 14, 2008

Chairman Annette Sosa called the monthly meeting of the Stevens County Library Board of Trustees to order. Those in attendance were Annette Sosa, Heather Augustine, Laura Hull, Louise Quintana, Charlotte Veatch, Stacey Strickland and Eunice Schroeder.

The Library presented Louise Quintana with a gift of reading materials as a thank-you for her eight years of service on the Stevens County Library Board of Trustees.

The agenda was approved as printed. Minutes were approved as amended. Correspondence included information that Marikate has been acknowledged as a Kansas Certified Public Library Administrator, E-rate disbursement information and a Fair Booth contract which was filled out and returned requesting a location in the Commercial Building.

Charlotte moved and Laura seconded to approve the financial report, receipts and disbursements for January, February and March 2008. Motion carried.

The Director’s and Assistant Director’s report were presented. (See attached).

Eunice will place a call to a contractor for the stone under the window to be repaired.

We will look at options for renewal when three CDs mature in October. New signature pages for State Farm Bank have been completed with two signatures required for access.

The order was placed for magazine subscriptions.

There are some problems with the new phone system but “tweaks” are being made at no charge to the library.

The sound system has been ordered.

All expenditures are complete for the 2007 Budget. Laura moved and Heather seconded to return $15,000 of unexpended money to Stevens County, and an additional $4,508.31 to be transferred to Citizen State Saving account and earmarked for computers. Motion carried. The presentation of the check to Stevens County will be made by Laura and Eunice at the next County Commissioners meeting.

Certificates of Completion were received by Eunice, Stacey, Lorena and Charlotte for the Spanish Language Outreach Workshop and work was done on the Spanish collection

Eunice explained how leave procedures are handled by staff and administration.

Trustees will receive training at the beginning of the regular May meeting. A representative from Friends of Kansas Libraries will speak to the board at the regular June meeting.

Charlotte moved and Heather seconded to accept the policy revisions for Hours of

Business, Compensation, Vacation and Holiday, Sorensen Video Phone and Exit Interview. Motion carried.

A Love and Logic presentation will be given by Louise Quintana on May 2nd at 7:00 p.m. at the Library.

A check was received for the Kan Ed High Definition Video Conferencing System Grant and equipment will be ordered.

Approximately 130 summer reading letters were sent out requesting support. Donations are already arriving. In addition to the donations, a Summer Reading Grant Application for $100 has been sent. We are also seeking a Smart Start Grant.

The library cannot receive state accreditation because we do not take full services from the system at this time. We will take rotating for large print materials in order to comply fully.

Eunice will give the County Commissioners names of possible trustees suggested by the Board. Two residents of Moscow were included in the list.

The 2009 Budget was presented and will be discussed further at the next meeting.

Meeting adjourned.

The next meeting will be held on May 12, 2008 at 5:30 p.m.

Louise Quintana, Secretary