Library Board Meeting Minutes

August 11, 2008

Call to Order:

The monthly meeting of the Stevens County Library Board of Trustees was called to order on August 11, 2008, by Chairman Annette Sosa. Others in attendance were Heather Augustine, Lisa Whitham, Charlotte Veatch, Director Eunice Schroeder,and Assistant Director Stacey Strickland.

Agenda Approval:

The agenda was amended to include "policy revisions" under Unfinished Business and "contract labor" under New Business.

Minutes:

Minutes of the previous meeting were approved as printed.

Reports:

Director Eunice Schroeder and Assistant Director Stacey Strickland presented their monthly reports.

Unfinished Business:

1. The Board reviewed the Goals and Objectives for 2008.

2. The policy revisions were reviewed. Section 4, page 62, would move the financial report to be given just before adjournment and also included was an addition to the Open Meeting section, page 63, which explained, in detail, the Kansas Open Meetings Act (KOMH). Heather Augustine moved and Lisa Whitham seconded to approve the above revisions. The Motion carried.

3. The sound system has been installed and is working well.

4. The following items were discussed but no action was taken: ElMeR list, staff meeting report, program reports on Summer Reading, Movie Matinees, the Art of Bookmaking, Spa-Tacular, and the Stevens County Fair.

5. The Director also informed the Board that the 2009 Budget had been published on Thursday, July 24, 2008.

6. The Director informed the Board that the Mini Tech Grant arrived and the scanner that was purchased with the grant was up and running.

New Business:

1. The Board discussed the two bids that would replace existing light fixtures. After reviewing the bids, Lisa Whitham moved and Heather Augustine seconded to accept the bid from Hancock Electric. The motion carried.

2. The Board heard information on the Rosetta Stone Software.

3. It was announced that the clean up and inventory of the Children’s Collection are complete and books are ready for checkout.

4, The 2008 Statistical Profile for Kansas as well as the Stevens County Library Annual Report were reviewed.

5. The Director presented information from SWKLS concerning new revisions of contract labor.

Executive Session:

Lisa Whitham moved and Heather Augustine seconded to go into executive session to discuss personnel matters of non-elected personnel at 6:40 p.m. for 30 minutes and return to open session at 7:10 p.m.

Return to Open Session:

The Stevens County Library Board returned to open session at 7:00 p.m.

The Board asked that the Director comply with the open meeting law when meeting with a Board member about personnel; this discussion should only be done in executive session.

Financial Report, Check Summary, Receipts and Disbursements:

The financial report was reviewed. Heather Augustine moved and Lisa Whitham seconded that the Board approve the financial report. Motion carried.

Meeting Adjourned.

__________________________________________________________

Charlotte Veatch,

Secretary