Library Board Meeting Minutes
Chairman Annette Sosa
called the monthly meeting of the Stevens County Library Board to order at 5:30
p.m. Those in attendance were Annette
Sosa, Charlotte Veatch, Laura Hull, Heather Augustine, Stacey Strickland,
Eunice Schroeder, and Louise Quintana (arrived at 6 p.m.). Others in attendance were Loretta Cecil,
Angela Heger, Linda Holcomb, Dennis Moore, Pam Moore, Sandra Passmore, Brandy
Roberts, and Wanda Williams.
Charlotte moved and
Heather seconded to adjust the agenda to include an executive session at the
beginning of the meeting. Motion
carried.
Charlotte moved and
Heather seconded to go into executive session at 5:40 p.m. for twenty minutes to
discuss matters affecting a patron, with only the patron in attendance with the
board during the session. Motion carried.
Charlotte moved and
Heather seconded to come out of executive session at 6:00 p.m. with no action
taken. Motion carried.
Annette moved and
Laura seconded to go into executive session at 6:05 p.m. for twenty-five
minutes to discuss matters affecting a patron. Motion carried.
Charlotte moved and
Laura seconded to come out of executive session at 6:30 p.m. with no action
taken. Motion carried.
Laura moved and Heather
seconded to go into executive session for ten minutes to discuss matters
affecting a patron at 6:32 p.m. Motion
carried.
Laura moved and
Heather seconded to come out of executive session at 6:42 p.m. with no action
taken. Motion carried.
Loretta Cecil, Angela
Heger, Linda Holcomb, Dennis Moore, Pam Moore, Sandra Passmore, Brandy Roberts,
and Wanda Williams left the meeting.
The agenda was amended
to include “patron complaint” under new business. The minutes were approved as printed.
Annette moved and Charlotte seconded to go
into executive session for fifteen minutes to discuss matters affecting a
patron at 6:45 p.m. with Eunice and Stacey in attendance. Motion carried.
Louise moved and Heather seconded to come out
of executive session at 7:00 p.m. with no action taken.
Motion carried.
The agenda was further
amended to include “patron complaint” under new business.
There was no
correspondence.
Eunice presented the
financial report. Charlotte moved and
Heather seconded to approve the financial report, receipts and
disbursements. Motion carried.
The Director’s and
Assistant Director’s reports were presented.
(See attached).
There is no information on resetting the
stone under the window.
The AARP driver safety classes will be held
on February 7 and 8 and the In Cold Blood book discussion will be held Tuesday,
February 19, 2008.
Charlotte suggested a letter to the City
Attorney from the Board about the vandalism problem. Eunice will draft a letter and the Board
members will sign it at the next meeting.
Charlotte moved and Louise seconded to accept
the GAAP Waiver. Motion carried.
Laura moved and Heather seconded to accept
revisions in the 2008 line items. Motion
carried.
Eunice has received a bid for a new fax
machine. Additional bids will be
requested.
Goals for 2008 were suggested.
The Board requested that staff meeting
minutes be included in the board packets.
Eunice discussed changes in the wage ranges
for staff. The subject was tabled until
next meeting.
The IRS mileage rate for 2008 is 50.5 cents
per mile.
The library will receive a label printer for
half price through a mini tech grant provided by the system.
New signature information will be needed by
all financial institutions. Heather and
Laura will be added. Eunice will provide
the information on that and CDs at the next meeting.
Stacey is reviewing magazine subscription
services for the library serials purchases.
The bookkeeping position has produced several
applicants. Interviews will begin as
soon as they can be scheduled.
A video relay system was installed on the 27th
of December for use by the hearing impaired.
The system makes outgoing calls only.
Spanish speakers will have to provide an interpreter.
A patron complaint was reviewed. Eunice will remind staff to greet patrons as
they come into the library. As per
library policy, no family members are allowed behind the circulation desk.
Laura moved and Heather seconded to go into
executive session at 8:30 p.m. for twenty minutes to discuss personnel matters
of non-elected personnel. Motion
carried.
Laura moved and Louise seconded to come out
of executive session at 8:50 p.m. with no action taken.
Motion carried.
Charlotte moved and Heather seconded to go
into executive session at 8:51 p.m. for twenty minutes to discuss personnel matters
of non-elected personnel. Motion
carried.
Heather moved and Charlotte seconded to come
out of executive session at 9:11 p.m. with no action taken.
Motion carried.
Meeting adjourned.
_____________________________________________________Louise
Quintana, Secretary