Library
Board Meeting Minutes
Chairman
Annette Sosa called the monthly meeting of the Stevens County Library Board of
Trustees to order. Those in attendance
were Annette Sosa, Heather Augustine, Laura Hull, Louise Quintana, Charlotte Veatch,
Stacey Strickland, and Eunice Schroeder.
Kay McDaniels from the Hugoton Hermes also attended the meeting.
The agenda was amended to include Policy Revision and
Exit Interview under New Business and Brainstorming under Unfinished Business. Minutes were approved as printed. Correspondence included emails about
genealogical research and a letter from Carol Swinney about the Spanish
Outreach program and the excellence of the Stevens County Library and its
services.
The financial report approval
was tabled until the next meeting.
Eunice will contact Recorded Books about bills received for last year’s
purchases, and will contact Xerox about charges for the copier that was deleted
from the inventory. Heather moved and
Louise seconded to accept the check summary, receipts and disbursements, and
March payroll liabilities.
The Director’s and Assistant
Director’s reports were presented. (See
attached).
Eunice will contact Jesus Torres
about fixing the stone under the window.
A digital fax machine and a high
quantity shredder were purchased for the office.
Forms necessary for banking were completed. Cash register routines and deposits were
explained, and Eunice presented a letter from the auditor regarding
recommendations for petty cash accounts.
The rollover of CDs was
discussed.
Stacey is working on magazine
subscriptions through a service. Most
magazines will be purchased through the service, simplifying renewals.
The telephone system has been upgraded and a PA system
has been added at a cost less than estimated.
Charlotte moved and Laura
seconded to purchase the sound system as presented. Motion carried.
The 2007 budget was tabled.
The SOL Spanish Language Outreach Workshop was
successful. Twelve people attended the
session.
Annette will attend the first session of the trustee
training in May.
The continuing education opportunity for the Board of
Trustees provided by Ellen Miller has been cancelled.
Eunice presented a staff meeting report, including
minutes of the meeting.
Eunice has contacted another presenter that may be
able to do a program on strategic planning in the summer. We will continue to work on scheduling Kay
Burtzloff.
Policies on Hours of Business,
Compensation, Vacation and Holiday, Video Relay and Exit Interview were reviewed. All policies will be studied by the Board of
Trustees and voting will take place in April.
April was suggested as a month
in which a “Love and Logic” program could be scheduled. Eunice will contact Louise about a date.
Heather moved and Annette seconded to go into
executive session to discuss personnel matters of non-elected personnel at 6:46
p.m., in order to protect the privacy and interests of the individual to be
discussed, and return to open session at 7:01 p.m. Motion carried. Those in executive session were Annette Sosa,
Heather Augustine, Laura Hull, Charlotte Veatch, Stacey Strickland, and Eunice
Schroeder. Laura moved and Charlotte
seconded to come out of executive session at 7:01. Motion carried. Laura moved and Heather seconded to return to
executive session at 7:01 for an additional fifteen minutes. Motion carried. Heather moved and Laura seconded to come out
of executive session at 7:20 p.m. Motion
carried.
Laura moved and Heather seconded to accept the
following: the Director will work one Saturday, the Assistant Director will
work one Saturday, and the Manager will work the remaining Saturdays. When the Director or Assistant Director work
a Saturday, they will take a weekday as a replacement. Scheduling is at the discretion of the
individuals involved. Motion carried.
Meeting adjourned.
_____________________________________________________Louise
Quintana, Secretary