Library Board Meeting Minutes

November 10, 2008

Call to Order:

The monthly meeting of the Stevens County Library Board of Trustees was called to order on November 10, 2008, by Chairman Annette Sosa. Others in attendance were Heather Augustine, Lisa Whitham, Charlotte Veatch, Director Eunice Schroeder, Assistant Director Stacey Strickland, and SWKLS Director Emily Sitz.

Agenda Approval:

Strategic Planning was moved from Unfinished Business to immediately follow the Financial Report, Check Summary, Receipts and Disbursements.

Minutes:

1. Minutes of the October 11, meeting were corrected by adding the words “the form” after the word “completed” to item #4 of New Business. The sentence will now read “The director has completed the form and the Library’s accreditation should be announced in the near future.”

2. Clarification was needed on the last paragraph of the Special Meeting minutes. The Board suggested that the paragraph read as follows:

The Board and Directors discussed closing of the library the Saturday

following Thanksgiving and Christmas. It was decided that for this year,

the library would open on the Saturday after Thanksgiving and

Christmas. Individuals who want to work will volunteer for their choice

of Saturday. Individuals who wish to work both Saturdays are welcome to do so.

Reports:

The Director and Assistant Director presented their monthly reports.

Unfinished Business:

1. Director Eunice Schroeder announced that Goals and Objectives for 2008 were completed with the exception of the security system which would be addressed during Library Improvements. She also announced that the 2009 Goals and Objectives would be discussed in the near future.

2. The Director presented the Staff Meeting report and announced that Jeanie Cheney had been hired to help with shelving.

3. The leaks in the ceiling of the meeting room were discussed. Mr. West has been informed of the leaks and the Director will continue to monitor the situation until repairs are complete.

4. The Board and Directors discussed the bids on the security system; however, it was decided that more information was needed and the Board suggested that other companies should be contacted for bids. No action was taken.

5. The lighting in the server room has been installed. The workers will return for the completion of the remaining installations soon.

6. The Director informed the Board that new table tents would go out the following day. She also announced that the Library will again sponsor a “Festival of Trees” display in December.

7. The Board reviewed the policy revision which was initiated at the previous monthly meeting. The revision clarifies hours of business for the library. Heather Augustine moved and Lisa Whitham seconded that the policy be changed. Motion carried.

New Business:

1. The contract for the Blind and Physical Handicap (BPH) was discussed. Lisa Whitham moved and Charlotte Veatch seconded to accept the contract. Motion carried.

2. The Board also discussed the Auditor Contract for 2008. Heather Augustine moved and Annette Sosa seconded to continue the audit contract with Hay & Rice Associates. Motion carried.

Financial Report, Check Summary, Receipts & Disbursements:

1. Director Schroeder informed the Board that she was continuing in her efforts to secure a copy of the receipts for the August Visa bill.

2. Charlotte Veatch moved and Heather Augustine seconded to accept the November financial report. Motion carried.

Other:

Emily Sitz and the Board continued their work on Strategic Planning. Another meeting will be needed in order for the project to be completed. The SWKLS Director asked the Board to be thinking of the selected Service Responses and how the library would manage activities for the Reponses to be accomplished.

Meeting Adjourned.

Charlotte Veatch, Secretary