Library Board Meeting Minutes
October 13, 2008
Call to Order:
The monthly meeting of the Stevens County Library Board of Trustees was called to order on October 13, 2008, by Chairman Annette Sosa. Others in attendance were Heather Augustine, Laura Hull, Charlotte Veatch, Director Eunice Schroeder, Assistant Director Stacey Strickland, and SWKLS Director Emily Sitz.
Agenda Approval:
The agenda was approved as printed.
Minutes:
The minutes of the previous meeting were approved as printed.
Reports:
Director Eunice Schroeder and Assistance Director Stacey Strickland presented their monthly reports.
Unfinished Business:
1. Director Schroeder informed the Board that a leak was discovered in the meeting room, but that she had contacted an individual to have it repaired.
2. Information concerning the staff meeting was shared by Director Schroeder.
3. Director Schroeder announced that information concerning the security cameras would be available at the next regular meeting.
4. Repairing and replacement of lighting fixtures has been delayed; however, Mr. Hancock will begin the work at the end of this week or the beginning of next week.
5. The Board reviewed the policy revision concerning Regular Meetings. Heather Augustine moved and Laura Hull seconded that the change of time for regular board meetings be changed from 5:30 p.m. to 6:30 p.m. There being no further discussion, the motion carried.
New Business:
1. Director Eunice Schroeder informed the group that there were three CDs that were going to mature. After discussion, Annette Sosa moved and Charlotte Veatch seconded to renew one certificate for 5 years, one certificate for 2 years, and one certificate for 1 year. Motion carried.
2. Director Schroeder visited with the Board concerning holiday dates for the staff. This is in respect to the Saturdays following Thanksgiving and Christmas.
3. Library hours for the winter were discussed. Charlotte Veatch moved and Heather Augustine seconded to change the hours, beginning November 3, Monday through Friday 8:00 a.m. to 7:00 p.m. and Saturday 9:00 a.m. to 5:00 p.m. Motion carried.
4. Library Accreditation which is the recognition of attaining state standards was discussed. The Director has completed the form and the Library’s accreditation should be announced in the near future.
5. Director Eunice Schroeder discussed incentives/awards for the staff. The Board will take this information under serious consideration at a later date. She also informed the Board of the Hennen Index Figures, Library Staff Certification, and Compensation Time.
6. Emily Sitz worked with the Board concerning Strategic Planning. Emily will be meeting with the Board at the November board meeting to continue the Strategic Planning.
Executive Session:
Heather Augustine moved and Laura Hull seconded to go into executive session to discuss personnel matters of non-elected personnel for ten minutes at 9:08 p.m. Motion carried. The Board returned from executive session at 9:10 p.m.
Financial Report,
Check Summary, Receipts and Disbursements:
1. The Board was notified that a grant for $1933.00 had been received. This will be helpful in the postage situation.
2. No information
concerning bids from the auditors from
3. The Board continued to table the Visa bill as not all of the receipts had arrived.
4. Heather Augustine moved and Laura Hull seconded that the financial report be approved. Motion carried.
Special Meeting:
After discussion, the Board and Directors decided that a special meeting concerning staff incentives and the evaluation of the Assistant Director was needed. Assistant Director Stacey Strickland and Chairman Annette Sosa will choose a date.
Meeting Adjourned.
Charlotte Veatch, Secretary