Library Board Meeting Minutes

May 12, 2008

Chairman Annette Sosa called the monthly meeting of the Stevens County Library Board of Trustees to order. Those in attendance were Annette Sosa, Heather Augustine, Laura Hull, Charlotte Veatch, Lisa Whitham, Stacey Strickland and Eunice Schroeder. Also in attendance was Emily Sitz, SWKLS Director and Kay McDaniel from the Hugoton Hermes.

The agenda was approved with the addition of “Carpet” under new business. Minutes were approved as printed. Correspondence included a thank you from Louise Quintana, a graduation announcement from former employee Shay Hickey, an acknowledgement from the American Cancer Society for the contribution from the Festival of Trees, the registration book from the Photography Display, a photo of the State Librarian’s Luncheon at Kansas Library Conference, and a copy of the bugs that will be awarded at summer reading.

Heather moved and Laura seconded to approve the financial report, receipts and disbursements for April 2008. Motion carried.

The Director’s and Assistant Director’s report were presented. (See attached).

The library received a Major Tech Grant from SWKLS in the amount of $1,000.00 that was used to help purchase the new telephone/public address system for the library.

The sound system is in and was used for the P.E.O. Hugoton and Moscow Senior Girls’ Tea. Heather will have someone look into the wireless headsets so they are ready for use during summer reading.

Tony McBride and Trinidad Don Juan examined the stone at the base of the window outside the meeting room and reassured us that the stone is in no danger of falling off the building.

A copy of the staff meeting minutes was sent to board members.

Five people attended the Love and Logic Program. The “Milk Comes From A Cow?” program is on the calendar. We received email confirmation that our library has received a grant from SWKLS for summer reading, but have not yet received the money. A portion of the equipment for the Kan Ed High Definition Video Conferencing System Grant and equipment has been received.

A check for $15,000.00 from the 2007 budget was presented to the Stevens County Commissioners.

Lisa Whitham was officially introduced as the new Stevens County Library board member.

The revised budget for 2009 was discussed. In order to receive accreditation from the state, the library will take full service from the system, which will include large print materials from the rotating collection. Heather moved and Charlotte seconded to approve the 2009 budget as presented. Motion carried.

Charlotte moved and Laura seconded to close the library from Tuesday, July 29 at noon through Thursday, July 31 for cleaning, repair and book sale setup, and reopen the library on Friday, August 1 at the usual time. Motion carried.

Election of officers for the Stevens County Library Board of Trustees was held. Lisa moved and Heather seconded to accept the slate of officers as follows: Chairman – Annette Sosa; Vice Chairman – Heather Augustine; Secretary – Charlotte Veatch; Treasurer – Laura Hull. Eunice Schroeder will serve as the SWKLS Representative and Stacey Strickland will act as Recording Secretary. Motion carried.

The meeting room carpet was discussed. No action was taken.

Charlotte moved and Annette seconded to go into executive session to discuss personnel matters of non-elected personnel at 7:36 p.m. for ten minutes and to return to open session at 7:46 p.m. Motion carried. The Stevens County Library Board of Trustees returned to open session at 7:46 p.m. with no action taken.

Meeting adjourned.

Charlotte Veatch, Secretary